Join our team this summer! We're hiring a Legal Secretary.

Job Details:

Job Title: Legal Secretary - All Departments (Corporate, Litigation and Property)

Employer: Glenville Walker

Location: Liverpool, Northwest

Industries: Legal Services

Job Type: Full Time – Permanent office-based role (Monday – Friday 9am-5pm).  

Years of Relevant Experience: 5+​ years

Education Level: 'A' Level/​Higher or Equivalent

Career Level: Experienced (non-manager)

Salary: Competitive salary depending on experience.

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Full job description - Legal Secretary - All Departments (Corporate, Litigation and Property)

As a top legal 500 firm, Glenville Walker are looking for an experienced legal secretary for our Liverpool office, to support a vibrant team of fee earners who will be responsible for preparing documentation, correspondence, and general secretarial tasks. Working for a thriving dynamic, solutions-driven team who value their strong collegiate office-based culture.  

This role is positioned within an experienced secretarial team and would suit a candidate in the mid-stages to senior level of their secretarial career who are keen on developing their skills and knowledge, in a business law firm which very much champions the internal progression of team members. This role will provide secretarial and administrative support across all departments at the firm (corporate, litigation and property department) and so candidates must have a breadth of experience in dealing with corporate/litigation clients, corporate documentation, and case management platforms with a strong passion and real experience in document management, transcription, and administrative organisation.  

We are looking to hire a mid-level to senior legal secretary, into our modern and dynamic office, that are easily accessible by public transport or by car, with free onsite parking.  

You will be responsible for audiotyping letters, preparation of legal documents, bills, emails, completion statements and liaising with clients on behalf of the team, as well as accurate management of diaries and case management systems and their reporting facilities. Furthermore, you will have responsibility for ensuring that deadlines are met, and that work is completed accurately and to a consistently high standard.  

A successful candidate will have a proactive and flexible attitude with the versatility to support inspiring and challenging stakeholders, across a variety of business law specialisms. Furthermore, you will enjoy working in a fast-paced environment, be a confident communicator with exceptional organisational skills. In this role you will be responsible for implementing and maintaining a comprehensive filing and record system ensuring files are maintained in an orderly way. You will be diligent, have outstanding attention to detail and be experienced in using the full Microsoft Office suite (Word, Excel and Outlook) and case management systems.  

As you will be typing for all fee earners in the team in a fast-paced environment, you will need to have the ability to accurately transcribe audio dictation and copy type from draft documents whilst produce documentation in a professional and accurate manner.

The ideal candidate will have:

• 5years+ experience as a legal secretary

• Excellent typing speed and document management skills  

• Strong communication skills (both written and verbal)

• A professional telephone manner with the ability to engage with clients

• Ability to multi-task and detail orientated

• Experience with case management and dictation software e.g. Quill and BigHand

• Experienced in using the full Microsoft Office suite (Word, Excel and Outlook) and case management systems.

• Experience in maintaining accurate filing systems and databases

• Confidant with financial ledger management of client files and drafting bills/invoices

• Experience in time recording

• Experience in opening and closing of files and new client processes, time recording and preparing documents for meetings.

• Experience in general photocopying and other secretarial duties.

• Efficient diary management and organisational skills  

• Ability to work on own initiative

• A calm, helpful and professional approach

• Team player approach

The benefits:

• Competitive salary dependant on level of experience

• 25 days holiday plus usual statutory bank holidays

• Company pension scheme

• On-site parking

• Sick pay

• A positive and supportive company culture.

How to apply

If you're interested in this role, please forward a copy of your CV accompanied by a covering letter outlining your relevant experience, why you wish to apply for this role and what sets you apart from the rest of the crowd to hazel.walker@glenvillewalker.com . Please quote job reference: GWP/LSC-2024 in the subject title of your email.

We aim to respond to every application within 7 working days. Please note on occasion this timescale may slip during busy office periods/staff holidays.

Please note we use experience/salary levels purely as a guide. Glenville Walker is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

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